J-1 Student Employment Options
J-1 students are allowed to work with permission from the OIS up to 20 hours per week on the campus while school is in session and full-time in the summer (if summer is a vacation term for your academic program) and during recognized vacation periods. You must receive permission from an OIS advisor PRIOR to beginning any on-campus employment. Acceptable employment includes: work required by a scholarship, assistantship or fellowship, work in the libraries, computer centers, administrative offices, and work performed on Hopkins’ premises for an outside contractor or firm as long as the employer provides direct services to students.
To Apply for On-Campus Employment Permission
- Get a signed offer letter from the potential employer that includes the following information:
name of employer
address of employment
hours per week (if you will work more than part-time during school breaks, make sure that is included in the letter)
end date (if known)
- Submit the letter by email to email@example.com with the subject line "J-1 On-campus Employment".
- OIS will review the letter and authorize your on-campus employment in SEVIS.
- OIS will provide a letter to you that confirms your on-campus employment authorization.
Academic Training (AT) is a benefit of J-1 student status that allows for training, paid or unpaid, in a position related to the program of study. The J-1 student’s program sponsor (the OIS if sponsored by Johns Hopkins) provides authorization. It is available both during the student’s academic program and after completion, but must be authorized prior to completing the degree program.
- Academic Training can be used before or after completion of studies.
- The work can be part-time (20 hours per week or less) while school is in session or full-time during recognized vacation periods,summer (if summer registration is not required for your program).
- The work can be full-time or part-time if used after completion of the degree program.
- The authorization requires a student to have a job offer in hand BEFORE the completion of study. All rights to Academic Training are lost if a job offer is not secured and presented to the OIS by this deadline
- AT can be used for paid or unpaid internships or jobs. For example, if a student wants to work on a research project with a professor on-campus or at another school, s/he can use Academic Training to extend J-1 status for the research project. However, if it is unpaid, the student must show proof of financial support in order to cover living expenses during the Academic Training time period.
- AT allows for more than one job at a time, as long as they are all related to the student's field of study and separate Academic Training request forms are submitted for each job.
- AT is available for a total of eighteen (18) months or for a period equal to the length of the study program, whichever is shorter.
- AT can be extended for postdoctoral training up to a maximum total of thirty-six (36) months. Students may apply for the extension up to six (6) months prior but before the expiration of their eighteen (18)-month academic training. Postdoctoral students who would like to request an extension beyond eighteen (18) months should speak with OIS advisor to discuss the details.
- AT must begin within thirty (30) days of the program completion date. However, time authorized for Academic Training will begin counting the day after program completion.
To Apply for Academic Training
- Get an offer letter from your employer that includes on letterhead the following; description of the position including major job responsibilities, the dates of employment, the number of hours per week, amount of financial compensation, and the location of the employment.
- Complete the Academic Training Request Form
- Complete the Health Insurance Pledge.
- Obtain your most recent form I-94 arrival /departure form. To obtain the I-94, visit the Customs and Border Protection Website.
- Submit the Academic Training Request Form and offer letter to the OIS using the following steps:
- Go to http://ihopkins.jhu.edu
- Click "Login" under "Active JHED Login."
- Login with your JHED ID and password.
- Once logged in, click on "J-1 Student Services" in the menu on the left, then click on "Submit a Request."
- You will be required to upload all documents as one PDF file.
Please allow 10 working days for this process.
J-1 Advisor Contacts
Please contact the OIS by email based on the school or department hosting the J-1 student.
School of Medicine, Bloomberg School of Public Health and School of Nursing: firstname.lastname@example.org
SAIS and AICGS: email@example.com