B-1 Visitor Visa & Visa Waiver
The B-1 Visa is sometimes appropriate for individuals who come to campus to participate in a conference, seminar or colloquium, or for those who come to have informal meetings with colleagues. Most short-term academic appointments require the use of the Hopkins-sponsored J-1 Exchange Visitor Visa, which is relatively quick and easy to obtain. On occasion it may be possible for an individual to use the Visitor Visa (either the B-1 Visa obtained from a U.S. consulate or the Visa Waiver for Business). It will be at the discretion of the School to determine if the intended activities of the visitor require an academic appointment, and, in consultation with the OIS, if the proposed academic appointment is consistent with the visitor visa. Visitor Visas are not “Hopkins sponsored” and their success and ease of use are less predictable. Even if, after consulting the School and the OIS, the Visitor Visa is deemed appropriate for the intended activity, if the visitor does not qualify for the Visa Waiver program and does not already have a B visa stamp from a U.S. consulate in their passport, then the J-1 Exchange Visitor Visa may be a better choice.
In summary, if the activity meets the basic regulatory criteria (listed below), and if the host School and OIS have reviewed and determined the activities are permissible without a JHU sponsored visa, the visitor to Johns Hopkins may choose to use the B-1 visa or Visa Waiver for Business. It is not at the discretion of the sponsoring Department or invited visitor to determine the appropriate visa for the visit. . The information provided below is general guidance and must be evaluated in connection with School and University policies and practices.
B-1 Visitor Visa & Visa Waiver Usage Criteria:
- The visit must be very short-term in nature
- The visitor must have a profession or studies outside the U.S. to which he or she will return
- There is evidence that the visitor has finances to fund the visit including transportation and health insurance
- For those individuals with a medical degree; there are no patient care responsibilities
- Will not be paid a salary from a U.S. source
- Will not be in a job that would normally be filled by a U.S. worker
- The activity at Hopkins will primarily benefit the visitor, not Hopkins
Honoraria and B-1/Visa Waiver Status
The regulations allow individuals holding B-1 status as well as those participating in the Visa Waiver Program who hold either W/T or W/B status, to accept honoraria in addition to reimbursement for expenses provided that they do not spend more than 9 days for academic activities at an institution. Individuals receiving honoraria are also limited to 5 visits in a 6-month period. If the individual is not receiving honoraria, there is no limit to the number of institutional visits permitted.
There is no limit on the amount of the honoraria. If a scholar stays at an institution for a longer period of time than 9 days, he/she is not eligible for an honorarium and may only be reimbursed for expenses. Visitors should have a letter from the inviting department explaining their activities, and detailing payment. Although not required by regulations, it is very important that these short-term visitors have adequate health insurance for their stay in the United States.
Letter of Invitation
The "B-1 Visitors Visa" and the "Visa Waiver Program" may be used when the following statements are applicable:
- that the nature of the visit is temporary, and the individual can claim permanent residency outside the U.S.
- that the individual will not be a salaried employee
- that the individual has adequate funding from outside the U.S.
- that the individual holds a position in (___country), to which he/she will return
- that the individual will have a return ticket
- as applicable: that the individual will receive from Johns Hopkins an honorarium or be reimbursed for travel and living expenses ONLY.
The items listed above are excellent items to include in a letter of invitation that should be sent directly to the visiting international scholar.